Only subscribed members of the sw-announce list are allowed to post messages. The list is moderated which means that all postings must be approved by the list administrator before they are distributed to the list's subscribers. Please remember that moderating this list is not the administrator's sole activity and that messages may be delayed if the administrator is particularly busy. The administrator will endeavour to ensure that all messages are approved as quickly as possible.

No Spam

Sending unsolicited messages to list subscribers is strictly forbidden. Collection or aggregation of list member's email addresses is also forbidden. Any reported abuses of membership information will be investigated and prosecuted via any available legal process. Please report suspected abuses to the list administrator directly.

Archiving

By posting to the sw-announce mailing list you are granting permission to allow republishing of your message, including all headers and sender information, as part of the mailing list archive. This archive may, in the future, be made available in a variety of formats such as HTML, XML and RSS. The archive may be kept online indefinitely.

General Guidelines

Please adhere to the following guidelines before posting a message to the list:

• You must post from the address you used to subscribe, or from an address that has been specifically added to a list of approved posters. If your message doesn't show up, check to see if you sent it from the right address.
• Please do make sure that the subject line of the message is short and informative. The subject should convey enough information to allow the reader to assess whether or not the full announcement would be of interest to them. Subjects such as 'Upcoming Event' or 'Last Call' are not acceptable.
• Please restrict postings to the topics listed in the list information page only. If you are unsure whether your announcement is on topic then please check with the list administrator first.
• Please do not send administrative messages (e.g., “unsubscribe me”) to the list itself. If you have difficulties with your subscription, please contact the list administrator.
• Please do not send attachments to the list. Your message will be rejected if any attachment, including vCards and Outlook data, is present.
• Please do not send HTML email to the list. If your announcement requires the use of formatting or images then please post it to a public website and send a link to it instead. Please read this guide to configuring mail clients for plain text email if you require help switching off HTML from your mail program.

Please do not reply to the list when responding to announcements. We would like to encourage you to reply directly to the announcement author if you require further information.

Products and Tools

If your announcement concerns a product or a tool then please ensure that you include all of the following in your message:

• If your product is commercial, include a price or indication of the pricing policy if there are a variety of ways to buy it.
• If your product has a free trial version, include the period or conditions under which the trial can be conducted, e.g. 10 uses or 30 days.
• If your product is open source, what license is it released under?
• If your product is installable software please include a list of the supported operating systems (e.g. Windows 2000; Any UNIX system; RedHat Linux 8.1) or the version of any runtime required (e.g. J2SE 1.4; MS .NET 1.1).
• Please mention if your product has availability restrictions such as intellectual property issues or encryption embargoes.

If your product is downloadable, include a URL for the download page rather than just a generic home page.

Job Vacancies

If your announcement concerns a job vacancy then please ensure that you abide by the following guidelines:

• Include the location of the vacancy (e.g. London, UK; West Coast; Telecommute).
• Include only specific skills required for the vacancy. Avoid long lists of generic skills such as 'XML' or 'Semantic Web'.
• Include a date by which all responses should be received.
• Include information about the type of response required (e.g. CV only; postal application).

Ontologies and Vocabularies

If your announcement concerns a new ontology or vocabulary then please ensure that:

• The licensing terms are clearly stated, especially where a license fee or royalty is required.
• The description technology used is stated (e.g. RDF Schema; OWL)

Events and Conferences

If your announcement concerns an event or conference then please ensure that you include all of the following in your message:

• The cost, if any, of attendance. If discounts are available then list them in the message.
• The location and date of the event or conference.
• The registration deadline.
• The deadline by which papers must be submitted.